Tura Beach Country Club

De-amalgamation Steering Committee

Minutes of Meeting - 27 May 2010 2:30pm

Attendees: Bernie Russell, Bill Keith, Gary Kichenside, Kevin Nowland, Terry Jackson

1. The minutes of the meeting of 13 May were accepted.
2. There was discussion of the wording of the undertaking to be signed by Steering Committee members, point 8 and 9 in particular.  It was agreed that Steering Committee members should be able to exercise their judgement about when these matters were referred to the club for prior approval as opposed to for information.

   (note 3/6/10: the final words requested to be included in the undertaking are:

   • point 8:  the Steering Committee will notify the club prior to making or publishing any public announcement about the de-amalgamation;
   • point 9:  the CEO is to be made aware of all enquiries from employees, contractors, suppliers and the media about the de-amalgamation;)
3. Update on individual tasks as follows:

Task	Progress
Address Issues related to the incorporation of the new company (Gary and Bill)	The meeting discussed (a) the timing for lodgement of incorporation documentation and (b) the appointment of office bearers.  It was agreed that while documentation could be lodged early on in the de-amalgamation process, the financial analysis should be complete and the Tura membership should be consulted about office bearers prior to proceeding. Gary to discuss timing for appointment of new board with Pigott Stinson, as new Board should negotiate terms of contracts, suppliers, employment and so on.
Undertake financial analysis to assess the financial viability of the new club and develop an operational business plan (Kevin and Gary)	Financial analysis continuing.  Initial figures suggest some savings will need to be made for the new club to be financially viable.
Develop a new constitution (Bernie and Gary)	No progress.  Bill to discuss constitution with Barrie Thistlethwaite.  All committee members to keep an eye out for constitutions of like clubs that might form a template for the TBCC constitution.
Liaise with BVSC regarding a new lease for club facilities and legislative regulations and requirements regarding the land, carpark etc. (Bill and Terry)	BVSC is investigating the reversal of the transfer of lease that took place upon amalgamation.
Complete documentation required by ASIC, OLGR and the Casino Authority (not yet allocated)	No Progress, although this is likely to be an amalgam of the outputs of other tasks (incorporation, financial analysis , governance etc.).
Convene a General Meeting of members to approve the constitution, application for incorporation and application for a liquor licence (not yet allocated)	No progress.

4. Bob Ward to be invited to a meeting next week (2 or 3 June) to answer questions and discuss his experience with the club.  Bill to arrange with Bob.
5. Information night to be scheduled for 14th or 15th June (note - now arranged for 16 June).  Kevin to discuss with Christine.  Gary to draft an information sheet on the de-amalgamation process.  The information night will also be used as an opportunity to invite participation by other members in the task areas outlined above, e.g. financial analysis, incorporation, constitution etc.

Other business

6. We need a site plan showing the proposed right-of-way top be granted to the club at the entrance to the carpark.  Bill to discuss with BVSC.
7. While no specific examples were discussed, the committee agreed that it may be necessary to attempt to re-negotiate some parameters of the de-amalgamation with the MIBC Board.
8. Next meeting (other than the meeting with Bob Ward) to be held early in the week beginning 14 June, prior to the information night (to be confirmed).

Bernie Russell
Secretary